5 Data security tips every IT manager should know

The past few months have been full of news coverage around data breaches and the need for data awareness. From hospitals to universities to children’s toys, data attacks are coming full force, and IT pros need to know how to protect their companies in ever-changing security scenarios. Whether you are an IT manager or employee, here are a few tips from some of our most popular blogs for staying data-aware in today’s threat landscape.

  1. Expand your knowledge to move past obstacles.

When it comes to managing and securing data storage, IT leaders still face hurdles, from intensifying data velocity to flattening budgets. In a blog post titled, “6 Data Management Challenges Facing IT”, Tim Sherbak explains that one of the biggest challenges is organizations need to know what data they should keep, what they can get rid of, where sensitive data resides, who has permission to access it and where audit trails should be put in place. By implementing the proper structure, these hurdles become easier to jump or remove altogether.

  1. Never open an attachment from someone you don’t recognize.

We’re told this all the time, and yet, some emails and attachments slip through the cracks – especially if that email is sent from a friend or relative. But what if their email was hacked? In a blog post titled, “Detecting Microsoft Word Documents Built for ‘Locky’ Delivery” Andrew Hay explains the trouble with documents and the Locky crypto ransomware delivery methodology.

  1. Don’t sacrifice data security, privacy and compliance just to save a few dollars.

Most of us are guilty of this. We look at our finances and think, “I want to save money, so I’ll go for X option, since it’s cheaper.” However, that’s not always the best decision. In a blog titled, “Cloudy with a chance of data loss,” Andrew Hay explains this tip with research conducted by Elastica Cloud Threat Labs.

  1. Always remember: you aren’t alone.

If you feel like your business is producing more email, social media communication, presentations and other unstructured data than it can possibly analyze, you’re not the only one worrying about it. In a blog titled, “5 Insights Gartner Wants You to Know About Unstructured Data,” John Joseph illustrates a few of Gartner’s key findings around unstructured data. From understanding that you’re not alone to knowing the impact of unstructured data paralysis, these tips are helpful for everyone.

  1. Create an organizational culture that values data privacy.

For your privacy and governance policies to work, every employee needs to uphold them. But first, they need to understand them. What are you doing beyond giving your staff a copy of the policy to read? Are there fun ways you can educate employees on their role in protecting customer privacy? In a blog titled, “3 simple ways to celebrate Data Privacy Day,” Andrew Hay introduces ways in which IT managers can engage with employees and increase data-awareness when it comes to privacy.

For more tips about staying data-aware, follow DataGravity on Twitter and LinkedIn.

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David Siles

David is Chief Technology Officer for DataGravity. Prior to becoming CTO, David served as vice president of worldwide field operations at DataGravity. Previously, he was a member of the senior leadership team at Veeam Software. He also served as CTO and VP of professional services for systems integrator Hipskind TSG. A graduate of DeVry University, he is a frequent speaker at top tier technology shows and a recognized expert in virtualization.