6 Tools to keep your data in line with regulatory compliance

I’m not much of an impulse buyer, but I understand the habit when I’m working on a project at home. Every time I go to a home improvement store, it seems there’s a new gadget. Some are intriguing; some are silly; some are practical enough to try out.

Of course, those one-tool-fits-all products don’t always stand the test of time. They’re flashy, but they’re rarely as reliable as standard tools when you’re looking to fix a roof or build a shelf. However, a few options always stand out from the pack for their ability to get the job done, combine functionalities and surpass more traditional competitors.

Data-awareness is like having one of those rare multi-tools. It’s also not the only tool you need in your belt, particularly if your organization faces strict industry compliance regulations. Below are the tools every organization should have on its radar to help ensure compliance:

  1. Up-to-date regulatory information: Depending on your industry, your business might be subject to various state and federal compliance regulations. Beyond learning the “alphabet soup” of your space, be sure your team keeps up with its trends and challenges – for example, excessive data growth due to student graduation is common in the education industry, while financial organizations face a heightened risk of cyberattacks.
  2. Team buy-in: No matter the task, you never want to be the team member claiming something is “not your job” – especially when it’s said in retrospect. Compliance and security are vital to every member of your organization, from storage administrators and customer service representatives to the C-suite. Educate your employees on how they can get involved, and delegate tasks throughout the team to ensure you’re covered from end to end.
  3. Continuous data monitoring: If you can’t look inside your data and determine the five W’s of a given file, you’re going to ill equipped to mend the damage caused by data exposure or a compliance breach.
  4. Visibility into dormant data: When data isn’t accessed regularly, it goes dark. Sensitive data and regulatory violations can go unnoticed in dark data stores, and if you can’t locate those violations before a third-party auditor does, it’ll spell trouble for your team.
  5. The latest news in your industry: You’re never going it alone. Consider the risk posture and recent history of your industry peers – how do they manage compliance checks, and how do they respond when a serious incident occurs? By sharing knowledge and learning from one another, you can work to make the industry more secure as a whole.
  6. Data-aware solutions: Some companies treat data-aware insights as a quick fix for monitoring and protection. In doing so, they miss out on the deeper value data-awareness has to offer. When you can dive into your data and its history, you turn it from a static repository to a live asset, which will prove its worth time and time again.

Learn more about protecting unstructured data from security threats.

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John Joseph

John Joseph

President and co-founder of DataGravity, John Joseph leads company’s sales, marketing, operations and customer initiatives. John previously served as vice president of marketing and product management at EqualLogic, leading these functions from the company's initial launch through the successful acquisition by Dell in 2008. He subsequently served as vice president of enterprise solutions, marketing at Dell for three years after the acquisition.