unstructured data management

Webinar: How to solve unstructured data management

Unstructured data is a constant source of frustration and grief for IT administrators. Without visibility into your unstructured stores, they can become like a junk drawer for the company – despite containing sensitive corporate or personal employee information, all while potentially racking up your storage costs.

It’s clear that many companies aren’t taking the risks associated with unstructured data management as seriously as they need to be. According to the Ponemon Institute, 93 percent of organizations don’t know where their unstructured data lives, while 64 percent don’t know where their sensitive information is located.

The unstructured data mistake every company makes

Recently, John Joseph, DataGravity co-founder and president, and Will Urban, DataGravity technical marketing manager, appeared on a webinar with vExperts Scott D. Lowe and David Davis of ActualTech Media. The Storage Megacast focused on common challenges that come with gaining control over unstructured data and avoiding the missteps companies tend to make in managing such information. Too often, companies believe that their most relevant information exists in organized, closely monitored, structured files – only to realize during an audit, or upon being alerted of a breach, that those files contain sensitive or proprietary information.

These kinds of problems are common, dangerous and avoidable. For example, one DataGravity customer in the education sector found that students were storing personal MP3 files on school servers, occupying a significant amount of storage. Another company found 600 unstructured files containing employees’ personally identifiable information (PII) were exposed to the public realm. Remediating these issues involves more than just addressing them when they’re discovered. True security at the point of storage involves understanding who created the files and has accessed them, what they contain, when they were created, and where they live.

Prioritizing data visibility

Data-aware storage means moving on from the five 9s concept of availability to knowing the five W’s about your information. This understanding can only come from true management of unstructured data and the risks it presents. Pairing enterprise-class storage technology with search and discovery capabilities reins in unstructured data, enabling companies to address security issues quickly when they arise. The breaches that dominate the news frequently deal with hacks and other attacks from cybercriminals. However, 78 percent of data breaches are caused internally; according to the Ponemon Institute, many of them stem from mistakes rather than any kind of malice. Making security a priority at the point of storage gives IT administrators insights needed to help them protect their companies, employees, customers and partners, from the data level and up.

Learn how one organization controlled its unstructured data and began proactively mitigating risks.

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Devlyn Coelho

Devlyn Coelho is the Director of Corporate Marketing at DataGravity. She previously held marketing leadership roles at Enterprise Strategy Group, Dell, and EqualLogic.